Contract Admin

Galveston, TX
Full Time
ASC
Mid Level

Contract Admin

Company Overview:

Gulf Copper LLC, a subsidiary of Davie Defense, is a leading Marine Repair and New Construction company based in Galveston, Texas, with more than 75 years of ship repair and fabrication experience on the Gulf Coast. Gulf Copper’s primary business is the repair and refurbishment of marine vessels, ship construction, and fabrication for transportation, government, and oil and gas markets.

Benefits:

  • 401k Retirement Plan
  • Section 125 Plan (Pre-Tax Health/Dental Insurance Premium Deduction)
  • Group Health & Dental Plan
  • Short & Long Term Disability Insurance
  • Life & Voluntary Life Insurance
  • Holiday & Vacation Pay
  • Employee Assistance Program

Overview and Purpose

The Contract Administrator will assist in the review and preparation of all contract documents for the various programs.

Essential Duties and Responsibilities:
This position is responsible for the following: Other duties may be assigned.
  1. Interpret and analyze client requirements and specifications, including review of particularized work orders, task authorizations, and amendments.
  2. Assist in resolving disputes and issues with the client, including progress claims, warranty matters, and funding issues.
  3. Ensure compliance with terms and conditions in contract.
  4. Compile document deliverables to ensure the deliverables are met on time.
  5. Monitor, coordinate, and manage the required reports and documentation submittals for each contract, including contract closeout documents, contract completion certifications, and lessons learned reports.
  6. Coordinate with legal, finance, procurement, and operational teams to gather necessary information and approvals.
  7. Prepare and log all formal correspondence on each contract.
  8. Prepare summaries and reports for management and stakeholders.
  9. Evaluate, track, and file all contract amendments, ensuring accuracy and completeness.
  10. Communicate with relevant functional departments integral to the contract, such as Finance, Project Control, and Supply Chain Management, as needed.
  11. Demonstrate a flexible, collaborative approach to achieving team and project goals.

Required Education & Experience:

  1. Associate’s degree in Business Administration is preferred.
  2. Three (3+) years of experience in business administration, paralegal studies, law clerk program or contract administration.
  3. Experience in supporting or administering public sector contracts is considered an asset.
  4. Experience and strong knowledge of M365 (Outlook, SharePoint, OneDrive, Teams, MS Office, including Word, Excel, PowerPoint.  
  5. Experience in dealing with clients, writing reports, keeping management apprised of ongoing contractual issues.

Working Conditions:

  1. Must possess mobility to work in a standard office setting and use standard office equipment and be able to attend meetings at various sites within and away from office.  
  2. Strength to lift and carry materials weighing up to 20 pounds.  
  3. Vision to read printed materials and a computer screen, including the ability to look at a computer screen for at least eight hours each day.  
  4. Regular exposure to all weather conditions, especially hot, humid, and/or rainy weather, combined with regular work time indoors in environmentally controlled conditions.  

Necessary Equipment Operation:

  1. Office equipment, including telephone, fax machine, scanner, computer, tablets, and printer.   

Special Skills:

  1. Excellent organizational and time-management skills.
  2. High attention to detail and accuracy.
  3. Strong communication and interpersonal skills.
  4. Flexible and collaborative approach to achieving goals.
  5. Effective problem-solving skills.
  6. Conduct work activities in a manner that reflects a commitment to client service.

* An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters. If you’d like to view a copy of the company’s affirmative action plan or policy statement, please email: [email protected].  If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail: [email protected].

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